Over the past three years, since 1 July 2003, 39 of the District's 60 Clubs have been involved in the Youth Exchange Program sponsoring or hosting a youth exchange student. As a part of improving our service to participating Clubs in District 9790 - and those Clubs considering their future involvement in the 50 Clubs 50 Years initiative in 2008 - we are asking you to take a little bit of time and complete the following survey. The results will enable us in District 9790 and the wider family of Rotary youth exchange to assess the strengths and weaknesses of the program and enable us to make the program even better.

Where your Club has not been involved in the Youth Exchange Program in the past three years, please answer only those questions asking for an opinion rather than your Club experience in the program. Please scroll through the subjects to the "Send" button at the end.

The survey can be answered by any number of Club members. It is not restricted to one response per Club and you are encouraged to circulate copies of the Survey amongst the Club. Click here for a downloadable version.


Name of submitter:
Your email address:
Select your club - Rotary Club of:    
Participation
Our Rotary Club has sponsored an Outbound student in each of these years this refers to the year of departure :
2005
2007
Our Rotary Club has hosted an Inbound student as follows :
This refers to hosting in a calendar year where the student arrived in January or a Rotary year where the student arrived in either March or July
 
 
 
2. Outbound Students and Sponsoring
2.1 Methods of sourcing and selecting potential Outbound students (Tick all that apply)
Local schools (direct approach through staff) Local Schools Direct
Local schools (indirect approach e.g. posters, school newsletters) Local Schools Indirect
Newspaper advertisement or editorial
Local radio advertisements or editorial
Community advertising e.g. posters in libraries etc
Use of pamphlets
Information evenings
Other: please outline here
2.2 What do you consider to be the problems in sourcing and selecting the 'right' student?
(5= very important 1= of little importance)
2.2.1 Cost to student/parents
2.2.2 Other but similar programs
2.2.3 One year is too long
2.2.4 Family concerns
2.2.5 Rules too restrictive
2.2.6 Ignorance of the program
Other (please explain):
2.3 As a Club, have you experienced any difficulty in sourcing and selecting the 'right' student?
 
2.4 How important is it that a Club select a student from their own local area?
 (5= very important 1= of little importance)
2.5 Have you ever seen the 30 second Rotary youth exchange TV advertisement?
 
2.6 Do you know anyone who has seen the 30 second Rotary youth exchange TV advertisement?
 
2.7  How might we better promote the program to students and their parents?
List in order of importance as you see them.
TV advertising (paid)
TV Public Service Announcements (unpaid)
Posters
Pamphlets
Information evenings
Use of the internet/web site
Radio
Local newspaper
‘Gimmicks’
If you placed ‘gimmicks’ high in your list OR consider there are other ways to better promote the program to students and their parents, please outline here:
3: Inbound students and Hosting
3.1 Thinking back to when your recent Inbound students arrived, how well do you think they had been prepared for their exchange? 5= very well prepared 1= not very well prepared
If you answered either 2 or 1, is there a particular country or countries which you think didn't prepare their students well?
3.2 As a Club, do you source Host families from outside your Club membership?
 
If no, which of the following reasons apply to your Club decision?

Club is large enough to host within the Club
 

Unaware outside families were possible
 

Club decision only to host within the Club
 
Other (please outline)

3.3   How many Host families does your Club source for an Inbound student?
5
3.4 How important do you think it is that Host families have children in the family in order to host?
5=very important 1=not important at all
3.5 Pocket money is now recommended at $120 a month. Do you consider this to be:
Too little Right amount
4. General
Please rate the following statements in relation to Club involvement in youth exchange and the youth exchange program in general
(5=strongly agree 1=strongly disagree)
4.1 The right type of student is not applying
4.2 The cost of the program prevents students applying
4.3 Families are reluctant to allow their children to apply due to world instability/terrorism
4.4 Membership of the Club is too old for youth exchange
4.5  YEP costs the Club too much financially
4.6  It’s too difficult to find host families
4.7 Problems experienced with recent Inbound students

4.8  Increasing government rules and regulations including background checks
4.9 RI Certification imposes too much time on volunteers
4.10  Certification and government regulation has to be accepted as an integral part of youth exchange
4.11 Rotarians should be trusted because they are Rotarians when dealing with youth exchange students and not be subject to background checks
4.12 The Club is too small to be involved in the Youth Exchange Program
Are you aware of the Short Term Exchange Program?
 
Are you aware of the New Generations Exchange Program?
 
5 District Support
5.1   Do you receive all the information which is sent to Clubs regarding the Youth Exchange Program in D 9790?
 
5.2 How would you like to receive the information which is sent out from the District Committee?

E mail to Club

Personal E mail

Posted to Club

Personal Post

Other
5.3 Given that RI Certification requires training, when and how would you prefer this to be delivered?
(Tick all that apply)

Written Manuals/Guidelines

Sessions at Orientation weekends

Specialised sessions in a central location

On-line training

District Assembly

To the whole Club

Other:

5.4 Are you aware that the D 9790 Youth Exchange Committee has in the past two years:
5.4.1 Produced a new Outbound Manual
 
5.4.2 Produced a new Inbound Student Guide
 
5.4.3 Produced a new Student Travel Policy
 
5.4.4 Produced Guidelines for Host Families
 
5.4.5 Introduced a Monthly Inbound Student Report
 
5.4.6 Introduced a Quarterly Report by the Club Counsellor
 

6: Other Please feel free to make any other comment:
 

On behalf of the members of the District 9790 Youth Exchange Committee, thank you for your participation.

Please complete and return by 1 August. Your ability to do so by then will enable the results to be presented to the Australian Youth Exchange Program Chairs Conference from 4-6 August.

E mail: ando.in.yea@bigpond.com

Post: DAVID ANDERSON
"Glenside"
447 Ghin Ghin Rd
YEA 3717
 
Sunday January 13, 2008 21:10
V 9.10